Quotes, Invoices & Payments

Getting paid shouldn't be the hardest part of running a photography business. LensFlow handles quotes, invoices, and the actual payment collection in one flow.

Quotes

Before a client commits, send a quote: line items, quantities, and a total, with your studio's branding on it. A quote can be converted directly into an invoice once a client accepts, so you're not re-typing the same line items twice.

Invoices

An invoice is what actually gets paid. Set line items, tax, and any discount, and LensFlow tracks the subtotal, total, amount paid, and balance due automatically as payments come in — you never have to do that math by hand. Invoices support partial payment, so a deposit followed by a balance due before delivery works as two payments against the same invoice, not two separate documents.

Every invoice and quote also generates a client-facing link and a downloadable PDF, both carrying your studio's logo, brand color, and contact details.

Getting paid via M-Pesa

This is the part that matters most for photographers with Kenyan clients: when a client opens an invoice and taps pay, they get a real M-Pesa STK push directly on their phone — no Till number to type in manually, no separate confirmation step. The moment they complete it, the invoice is marked paid automatically and you're notified. Nothing to reconcile by hand.

Payments and expenses

Payments shows you every payment collected — deposits, balances, store orders, subscription charges — in one running record, so you can see your actual cash flow rather than piecing it together from separate invoice statuses.

Expenses is where you track what goes out — gear, travel, editing software — against the same projects, so a project's real profitability (not just what a client paid you) is visible.

What clients see

A client never needs a LensFlow account to pay you. They open the invoice link you send, see a clear breakdown and balance due, and pay directly from their phone. If they've already paid a deposit, the remaining balance is what's shown — not the full original total.