Getting Started
Getting Started
LensFlow replaces the stack most photographers piece together — a gallery host, a calendar tool, a CRM or spreadsheet, an e-signature tool, invoicing software, and a website builder — with one workspace. This guide gets you from signup to your first delivered gallery.
1. Create your studio
After you sign up, you'll create a studio: a name, a URL slug (used for your client-facing links, like lensflow.co.ke/g/your-gallery), and a currency. If you work with more than one photographer, you can invite team members with role-based permissions later from Settings → Team — you don't need to decide that now.
2. Set your branding
Go to Settings → Branding and upload your logo and pick a brand color. This is what your clients see — on gallery covers, invoices, quotes, and your portfolio site — instead of a generic placeholder. It takes two minutes and it's the single change that makes everything downstream look like your business, not a template.
3. Add your first client
Under Clients, add the person or couple you're delivering to: name, email, and phone. If you already have an active lead or inquiry, add them under Leads instead — leads carry a status (new, contacted, booked) and convert into a client once they book, so nothing about the relationship gets lost in the handoff.
4. Create and deliver a gallery
From Galleries → New Gallery, attach it to the client you just created, upload your photos or video, and pick a cover design — there are eight templates (Novel, Vintage, Frame, Stripe, Divider, Journal, Stamp, Outline), each built around your logo, brand color, and cover image, and you can preview each one live before choosing. Decide whether clients can download full-resolution originals, a web-sized copy, or nothing at all, and whether the gallery needs a password.
Publish it, and you get a shareable link — lensflow.co.ke/g/[token] — that works whether or not the client has an account. Send that link and the gallery is live.
5. What to set up next, when you need it
Everything else in LensFlow is opt-in as your business needs it, not a wall of setup you have to clear first:
- Booking — turn on availability and packages so clients can book themselves instead of a back-and-forth over email.
- Invoicing & Payments — send a quote or invoice and collect it via M-Pesa, no manual reconciliation.
- Store — sell prints, albums, and digital downloads straight from a gallery your client is already browsing.
- Website — turn your galleries and pricing into a portfolio site on your own domain.
Each of those has its own guide below. There's no required order — most studios start with galleries and invoicing, then add booking and the store once the basics are running.